Payment Reconciliation Software for Multi-Channel Payments

 Payment Reconciliation

Automated Payment Reconciliation Software for Every Payment Mode

Reconcile orders/ invoices with payments, settlements, bank statements, and ERP ledgers to close books 3X faster, recover lost revenue, and eliminate spreadsheet chaos - across every payment channel.

  • 1M+ Transactions Reconciled
  • 99% Match Accuracy
  • 90% Less Manual Effort
The Challenge

High Volume, Multi-Channel Payments Slowing Down Your Finance Team

If you're managing payments across multiple channels such as cards, wallets, BNPL, UPI, cash, or ACH - you already know these bottlenecks

Fragmented payment data, with no single view
Multi-channel payment mix reconciliation across credit cards, digital wallets, cash and bank transfers

Customers pay via cards, wallets, UPI, cash, BNPL, ACH - each through different gateways or banks with incompatible formats. Finance teams stitch this manually in spreadsheets

Settlement timing mismatches hide real cash position
Payment settlement delay reconciliation matching bank credits with gateway settlements and net-of-fee payouts

A transaction gets captured at checkout but settlements cycles range anywhere from T+1 to T+7. These settlement delays make real cash position difficult to track

Data in multiple formats, none of them compatible
Fragmented payment data across ERP, payment gateway files and bank statements unified for reconciliation

Data preparation consumes up to 60% of reconciliation effort. Teams spend hours reformatting multiple file formats into a reconcilable data model before the matching even begins

Spreadsheet-driven reconciliation doesn't scale
Reconciling interchange fees, chargeback deductions, gateway charges and payment reversals automatically

VLOOKUP-based matching works until transaction volumes reach a few thousand rows. Beyond that, it breaks. Errors propagate across sheets and month-end close stretches to days

Incomplete audit trails & growing compliance risk
Payment reconciliation compliance risk audit-ready reconciliation trails to strengthen financial controls

Auditors require full traceability from every customer payment to bank and GL. Spreadsheet-based reconciliation cannot produce this and more time is spent on auditory requirements

Solution Overview

How Taxilla's Payment Reconciliation Software Works

Taxilla is designed to reconcile payments across multiple payment service providers, currencies, and settlement cycles. It connects every source in your payment ecosystem, matches transactions at line level, flags exceptions, and posts clean entries to your ERP - without manual intervention.

Orders
Invoices
Payment Gateway
Settlements
Bank
ERP GL
Full-cycle reconciliation framework ensuring complete traceability
  • Is payment received correctly for every order?
  • Is any payment provider charging incorrectly?
  • Is revenue correctly accounted for in the books?
Reconciliation Layers & Controls
Sales Order Invoice
Billing Control
Fulfilled orders billed late or never billed
Invoice Payment Gateway
Revenue Recognition
Payments received without invoice or mismatched records
Payment Gateway Settlements (MSA)
Processing Validation
Captured payments not settled by the acquirer
Settlements Bank Statements
Cash Verification
Settled amounts not deposited or delayed in bank
Bank Statements ERP GL
Accounting Integrity
Missing bank entries or unmatched GL records
Invoice ERP GL
Revenue Accuracy
Revenue booked incorrectly or not recorded

Payment Reconciliation Coverage

  • Cash Reconciliation

  • Card Reconciliation (Visa, Mastercard, Amex, etc.)

  • BNPL Reconciliation

  • PayPal Reconciliation

  • Bank Transfer Reconciliation (ACH, SEPA, and domestic equivalents)

  • Digital Wallet Reconciliation

  • Payment Gateway Reconciliation (Stripe, Adeyn, Razorpay etc.)

  • Real-Time Payment (RTP) Reconciliation (FedNow, UPI, and equivalents)

  • Bank Reconciliation

  • POS Reconciliation

How it Works

Integrate → Ingest → Execute → Manage → Report

ERP and payment gateway system integration for automated payment reconciliation via API and SFTP

System Integration

Integrate with your ERP, payment gateways, acquirers, processors via secure APIs, SFTP, or automated file transfers

Payment data standardization ingesting CSV, Excel, PDF, JSON and bank files into a unified reconciliation model

Data Standardization

Ingest data in any format (Json, Excel, CSV, Text, Email, PDF) and transform to a unified standardized model

Automated payment transaction matching rule-based reconciliation engine with configurable tolerance thresholds

Automated Matching

Execute high-speed, rule-based, line-level reconciliation with configurable schedules and tolerance thresholds.

Payment reconciliation exception management flagging unmatched transactions with manual review and dispute resolution workflow

Exception Workflow

Automatically flag unmatched & partially matched transactions, with optional manual review and resolution workflows.

Real-time payment reconciliation analytics dashboard reconciliation summary reports and audit-ready outputs

Analytics & Reporting

Generate real-time dashboards, reconciliation summaries, and exception reports for a unified, audit-ready view.

Key Benefits

See real business outcomes from automating payment reconciliation process

Day-Zero Close

Close your books faster with full audit-ready reconciliation outputs

360° Visibility

Real-time visibility of collections, settlements, and bank credits across payment modes

Automated Matching

Up to 99% automated transaction matching across massive transaction volumes

Revenue Recovery

Identify 1-3% leakage from incorrect fees, chargebacks, and settlement variances

Reduce Operational Cost

Achieve 70-90% reduction in spreadsheet-driven reconciliation effort

Seamless Scalability

Expand into new payment channels without increasing finance headcount

Module Capabilities

Payment Reconciliation Software Capabilities

Multi-currency multi-channel payment and bank data standardization for reconciliation

Data Standardization (Multi-Channel, Multi-Currency)

  • Ingest orders, invoices, payments, settlements, bank, ERP GL data
  • Standardize consolidated data into unified data models
  • Automated multi-currency translation with FX rate capture
Multi-level bank statement reconciliation bank MIS, collections book and ERP General Ledger matching

Multi-Level Reconciliations

  • Reconcile orders, invoices, payments, settlements, bank statements
  • Reconcile bank statements to GL for accounting integrity
  • Reconcile invoices to GL for revenue recognition accuracy
ERP journal entry posting for payment reconciliation open item clearing and write-off automation

ERP Posting

  • Consume ERP-specific templates and posting rules
  • Generate and post journal entries against open items
  • Post adjustments for short or excess payments and write-offs
Automated 1-to-1 and many-to-one payment transaction matching across cards, wallets, ACH and bank transfers

Automated Transaction Matching

  • Support global payment rails (card, wallet, cash, check, bank transfer)
  • Complex 1:1, Many:1, 1: Many transactions matching rules
  • Manage split settlements, batch processing, and net funding
Payment gateway fee validation detecting overcharges against contracted rate cards for Stripe, Razorpay, Adyen

Fee Validation

  • Validate payment gateway, processor, acquirer, card network charges
  • Compare applied fees against contracted rate cards and pricing terms
  • Detect overcharges, incorrect fee application, and missing reversals
Payment reconciliation analytics and reporting matched vs unmatched transaction dashboard by payment channel

Analytics & Reporting

  • Centralized dashboard for matched and unmatched transactions
  • Performance analytics segmented by payment channel and mode
  • Detailed transaction-level reports for analysis, audit & compliance
Technology Advantage
  • Low-code payment reconciliation platform configure matching rules and workflows without IT dependency

    Low Code Platform

    Configure rules, tolerances, and workflows without heavy IT dependency

  • Cloud-native SaaS payment reconciliation software scalable to millions of transactions with real-time processing

    Cloud Native SaaS

    Built to process millions of transactions seamlessly

  • Data-format agnostic payment reconciliation ingest Excel, CSV, PDF, email and API data from any source

    Data-Format Agnostic

    Ingest data in any format - Excel, CSV, Text, PDF, Email, or APIs

  • API-first payment reconciliation integration pre-built connectors for Stripe, Razorpay, SAP, Oracle and NetSuite

    API-First Architecture

    Pre-built API connectors for real-time integration with leading payment gateways and ERP

  • Enterprise-grade secure payment reconciliation software SOC2 compliant with role-based access controls

    Enterprise-Grade Security

    SOC2 compliant with granular role-based access controls (RBAC)

  • Complete payment reconciliation audit trail immutable version control and transaction-level auditability

    Complete Auditability

    Full version control and immutable audit trails for every transaction

Taxilla payment reconciliation technology architecture cloud SaaS with API integrations and low-code automation
Integrations

Seamless Integrated Across Your Ecosystem

Taxilla provides an end-to-end Payment Reconciliation automation software, not a standalone tool. It integrates seamlessly with your existing ecosystem through API, SFTP, or secure file-based integrations.

ERPs

Payment reconciliation ERP integrations SAP, Oracle, NetSuite, Microsoft Dynamics and QuickBooks connectors

Payment Gateways

Payment gateway reconciliation integrations Stripe, Adyen, Razorpay, PayPal and card network connectors for automated matching

Don't see your system? Our Format-Agnostic Engine and Extensible Framework allow us to integrate with any custom or niche software in your ecosystem seamlessly

Industry Use cases

Retail & Omnichannel Commerce

Performed credit card reconciliation across payment gateways, acquirers, and card networks with ERP ledgers and bank statements, achieving ~99% automated match rates for high-volume omnichannel transactions

Insurance

Automated reconciliation of insurance premium collection books with ERP General Ledger, multiple payment gateways, and bank statements, enabling up to 3x faster financial close cycles.

EdTech

Reconciled student fee collection data with payment gateways and bank settlements, accurately handling instalments, refunds, and short payments while significantly reducing manual effort

Hospitality

Implemented reconciliation of multiple payment modes (cash, cards, membership points, and digital wallets), tips, POS transactions and sales registers with bank settlements, enabling daily payment reconciliation

Pricing & Plans

Payment Reconciliation Software Pricing

Taxilla follows a clear pricing model designed for mid-sized and enterprise finance teams.

Essentials

Mid-market firms

  • Order vs Invoice reconciliation
  • Invoice vs Payment gateway reconciliation
  • Payment Gateway vs Settlement reconciliation
  • Settlement vs Bank reconciliation
  • Bank vs ERP GL reconciliation
  • Invoice vs ERP GL reconciliation
  • Multi-Currency Translation
  • Intermediary Fee Validation
  • ERP Posting
  • Monthly Transactions Up to 10k
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Enterprise

Large global conglomerates

  • Order vs Invoice reconciliation
  • Invoice vs Payment gateway reconciliation
  • Payment Gateway vs Settlement reconciliation
  • Settlement vs Bank reconciliation
  • Bank vs ERP GL reconciliation
  • Invoice vs ERP GL reconciliation
  • Multi-Currency Translation
  • Intermediary Fee Validation
  • ERP Posting
  • Monthly Transactions 25k+
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FAQ's

Frequently Asked Questions

What is Payment Reconciliation?
Payment reconciliation is the accounting process of matching internal transaction records with external bank and payment gateway or processor statements for financial accuracy.
What payment channels or modes does Taxilla's software support?
Taxilla supports reconciliation across all major payment modes including credit and debit cards, wallets, ACH, UPI, cash, checks, and bank transfers.
How does Taxilla's payment reconciliation software handle intermediary fees?
It validates payment gateway, processor, card network, acquirer fees, bank charges during reconciliation and highlights variances against expected settlement amounts.
How long does implementation take?
Typical implementations from requirement analysis to live usage take 8-12 weeks, depending on data sources, volumes, & reconciliation complexity
Can this system support multi-currency payments and settlement timing differences?
Absolutely, Taxilla's payment reconciliation solution is built to handle payment transactions across multiple currencies, geographies, and settlement cycles.
What are some of the popular use cases in reconciling payments?
Few of the use cases are settlement reconciliation for card payments, cash reconciliation, wallet/Payal reconciliation, bank reconciliation and many more.

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