Payment Reconciliation Software for Multi-Channel Payments

 Payment Reconciliation

Unified Payment Reconciliation Software for Multi-Mode Payments

Automatically reconcile collection books and bank statements against payments across all payment modes, including credit and debit cards, ACH, bank transfers, digital wallets, cash, and cash equivalents, with real-time exception reporting and analytics.

The Challenge

Complexity in High Volume, Multi-Channel Payments

Modern payment environments break traditional reconciliation. Finance teams consistently face challenges due to:

Payment Mix
challenge1

Customer pay through various means such as cash and cards, each with different settlement cycles

Settlement Delay
challenge2

Payments are captured instantly, but settlements & bank credits arrive later, often net of fees

Fragmented Data
challenge3

Sales records, payment gateway files, and bank statements all exist in different formats

Fees & Deduction
challenge4

Interchange fees, gateway charges, chargebacks, reversals, and adjustments create complexity

Manual Errors
challenge4

Spreadsheet-driven manual matching does not scale to handle large volumes and causes errors

Compliance Risk
challenge4

Incomplete reconciliation trails and delayed closures increase audit risk and weaken financial controls

Solution Overview

How Taxilla's Payment Reconciliation Software Works

Taxilla is built to reconcile payments across multiple entities, currencies, geographies, and settlement cycles. The platform supports reconciliation across industries and business models by matching:

  • Payment settlement data from gateways, acquirers, processors, and card networks
  • Single or multiple bank statements across multiple bank accounts
  • Sales collection books and ERP general ledgers

Payment Reconciliation Coverage

  • Credit Card Reconciliation (Visa, Mastercard, Amex, etc.)

  • Debit Card Reconciliation

  • Payment Gateway Reconciliation (Stripe, Adeyn, Razorpay etc.)

  • PayPal Reconciliation

  • Bank Transfer Reconciliation (ACH, SEPA, and domestic equivalents)

  • Digital Wallet Reconciliation

  • BNPL Reconciliation

  • Real-Time Payment (RTP) Reconciliation (FedNow, UPI, and equivalents)

  • Cash Reconciliation

  • POS Reconciliation

How it Works

Integrate → Ingest → Execute → Manage → Report

Configure

System Integration

Integrate with your ERP, payment gateways, acquirers, processors via secure APIs, SFTP, or automated file transfers

Configure Allocation Rules

Data Standardization

Ingest data in any format (Json, Excel, CSV, Text, Email, PDF) and transform to a unified standardized model

Ingest & Transform Data

Automated Matching

Execute high-speed, rule-based, line-level reconciliation with configurable schedules and tolerance thresholds.

Review & Approve

Exception Workflow

Automatically flag unmatched & partially matched transactions, with optional manual review and resolution workflows.

Post & Integrate

Analytics & Reporting

Generate real-time dashboards, reconciliation summaries, and exception reports for a unified, audit-ready view.

Key Benefits

See real business outcomes from automating payment reconciliation process

Day-Zero Close

Close your books faster with full audit-ready reconciliation outputs

360° Visibility

Real-time visibility of collections, settlements, and bank credits across payment modes

Automated Matching

Up to 99% automated transaction matching across massive transaction volumes

Revenue Recovery

Identify 1-3% leakage from incorrect fees, chargebacks, and settlement variances

Reduce Operational Cost

Achieve 70-90% reduction in spreadsheet-driven reconciliation effort

Seamless Scalability

Expand into new payment channels without increasing finance headcount

Module Capabilities

Payment Reconciliation Software Capabilities

Modern

Payment & Bank Data Standardization (Multi-Channel, Multi-Currency)

  • Aggregate payment and bank data from all accounts / channels
  • Standardize consolidated data into unified bank and payment models
  • Automated multi-currency translation with FX rate capture
Modern

Multi-Level Reconciliations (Bank, Payments, Collections, GL)

  • Reconcile bank statements with payment data and generate bank MIS
  • Reconcile bank MIS with collections book and ERP General Ledger (GL)
  • Reconcile collections book with ERP GL for completeness
Intercompany Chargeback & Billing Automation

ERP Posting

  • Consume ERP-specific templates and posting rules
  • Generate and post journal entries against open items
  • Post adjustments for short or excess payments and write-offs
Multi-Layer Workflow Collaboration

Automated Transaction Matching

  • Support global payment rails (card, wallet, cash, check, bank transfer)
  • Complex 1:1, Many:1, 1: Many transactions matching rules
  • Manage split settlements, batch processing, and net funding
Intercompany Chargeback & Billing Automation

Fee Validation

  • Validate payment gateway, processor, acquirer, card network charges
  • Compare applied fees against contracted rate cards and pricing terms
  • Detect overcharges, incorrect fee application, and missing reversals
Multi-Layer Workflow Collaboration

Analytics & Reporting

  • Centralized dashboard for matched and unmatched transactions
  • Performance analytics segmented by payment channel and mode
  • Detailed transaction-level reports for analysis, audit & compliance
Technology Advantage
  • ERP-Agnostic Architecture

    Low Code Platform

    Configure rules, tolerances, and workflows without heavy IT dependency

  • Continuous Processing Model

    Cloud Native SaaS

    Built to process millions of transactions seamlessly

  • Unified Intercompany Sub-Ledger

    Data-Format Agnostic

    Ingest data in any format - Excel, CSV, Text, PDF, Email, or APIs

  • Unified Intercompany Sub-Ledger

    API-First Architecture

    Pre-built API connectors for real-time integration with leading payment gateways and ERP

  • Unified Intercompany Sub-Ledger

    Enterprise-Grade Security

    SOC2 compliant with granular role-based access controls (RBAC)

  • Unified Intercompany Sub-Ledger

    Complete Auditability

    Full version control and immutable audit trails for every transaction

TechnologyAdvantage
Integrations

Seamless Integrated Across Your Ecosystem

Taxilla provides an end-to-end Payment Reconciliation automation software, not a standalone tool. It integrates seamlessly with your existing ecosystem through API, SFTP, or secure file-based integrations.

ERPs

ERPs

Payment Gateways

Payment Gateways

Don't see your system? Our Format-Agnostic Engine and Extensible Framework allow us to integrate with any custom or niche software in your ecosystem seamlessly

Industry Use cases

Retail & Omnichannel Commerce

Performed credit card reconciliation across payment gateways, acquirers, and card networks with ERP ledgers and bank statements, achieving ~99% automated match rates for high-volume omnichannel transactions

Insurance

Automated reconciliation of insurance premium collection books with ERP General Ledger, multiple payment gateways, and bank statements, enabling up to 3x faster financial close cycles.

EdTech

Reconciled student fee collection data with payment gateways and bank settlements, accurately handling instalments, refunds, and short payments while significantly reducing manual effort

Hospitality

Implemented reconciliation of multiple payment modes (cash, cards, membership points, and digital wallets), tips, POS transactions and sales registers with bank settlements, enabling daily payment reconciliation

Pricing & Plans

Payment Reconciliation Software Pricing

Taxilla follows a clear pricing model designed for mid-sized and enterprise finance teams.

Essentials

Mid-market firms

  • Cash Reconciliation
  • Card Reconciliation
  • Paypal Reconciliation
  • Digital Wallet Reconciliation
  • Monthly Up to 10k Transactions
  • RTP Reconciliation (FedNow, UPI etc.)
  • Bank Transfer Reconciliation
  • Bank Reconciliation
  • Alternate Payment Method Reconciliation
  • Collection Book vs GL reconciliation
  • Multi-Currency Translation
  • Intermediary Fee Validation
  • ERP Posting
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Enterprise

Large global conglomerates

  • Cash Reconciliation
  • Card Reconciliation
  • Paypal Reconciliation
  • Digital Wallet Reconciliation
  • Monthly Up to 25k+ Transactions
  • RTP Reconciliation (FedNow, UPI etc.)
  • Bank Transfer Reconciliation
  • Bank Reconciliation
  • Alternate Payment Method Reconciliation
  • Collection Book vs GL reconciliation
  • Multi-Currency Translation
  • Intermediary Fee Validation
  • ERP Posting
Request a Quote
FAQ's

Frequently Asked Questions

What does Payment Reconciliation mean?
Payment reconciliation is the accounting process of matching internal transaction records with external bank and payment gateway or processor statements for financial accuracy.
What payment channels or modes does Taxilla's software support?
Taxilla supports reconciliation across all major payment modes including credit and debit cards, wallets, ACH, UPI, cash, checks, and bank transfers.
How does Taxilla's payment reconciliation software handle intermediary fees?
It validates payment gateway, processor, card network, acquirer fees, bank charges during reconciliation and highlights variances against expected settlement amounts.
How long does implementation take?
Typical implementations from requirement analysis to live usage take 8-12 weeks, depending on data sources, volumes, & reconciliation complexity
Can this system support multi-currency payments and settlement timing differences?
Absolutely, Taxilla's payment reconciliation solution is built to handle payment transactions across multiple currencies, geographies, and settlement cycles.
What are some of the popular use cases in reconciling payments?
Few of the use cases are settlement reconciliation for card payments, cash reconciliation, wallet/Payal reconciliation, bank reconciliation and many more.

Stop guessing where your money went. See automated payment reconciliation in action.

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