Shopify Reconciliation Software | Automate Order-to-Payout

 Shopify Reconciliation

Shopify eCommerce Reconciliation Software | Trace Every Order to Cash

Automated Shopify Reconciliation Software for DTC and omnichannel brands. Reconcile orders, refunds, taxes, discounts, payments, and bank credits. Eliminate order to payout gaps without manual spreadsheets.

The Challenge

The Shopify Merchant Problem: Why Shopify Reconciliation Breaks at Scale

Shopify simplifies commerce but financial reconciliation remains fragmented. It lacks a native financial ledger. Finance teams are left reconciling across website orders, payment gateways, ERP, and banks.

Fragmented Systems Data
Fragmented Systems Data

Orders, invoices, refunds, discounts, taxes, and payouts reside in separate systems that never reconcile automatically.

Payment Gateway Complexity
Payment Gateway Complexity

Multiple gateways (Shopify Payments, Razorpay, Stripe, PayU etc.) operate independently, each with its own fees and cycle.

Returns
Complexity
Returns Complexity

Partial refunds, post-payout refunds, chargebacks, adjustments break the linkage between orders, payments, & bank credits.

High Order
Volumes
High Order Volumes

Shopify merchants process high order volumes daily, making manual eCommerce reconciliation error prone and unscalable.

Payout-to-Bank Blind Spots
Payout-to-Bank Blind Spots

Net payouts mask gateway fees, refunds, reversals, and timing differences, making short payments difficult to detect.

Solution Overview

Shopify eCommerce Reconciliation Software:
Order to Cash Built for Shopify Merchants

Shopify provides eCommerce data, not reconciliation. Taxilla's O2C software is purpose-built for Shopify reconciliation, delivering a single, auditable financial truth across systems.

  • Shopify Payment Reconciliation
  • Revenue Assurance
  • Sales, Refunds & Adjustments Fully Reconciled

Covers Shopify orders, refunds, discounts, taxes, payment gateway fees, chargebacks, payouts, and final bank credits, fully traceable to the original order.

How it Works

Order Placed → Processed → Delivered/Returned → Payout → Bank Credit

End-to-End Shopify Order Lifecycle Reconciled.

Data Standardization

Data Standardization

Ingest orders & returns from Shopify, OMS reports, ERP invoices, payment gateway settlements, and bank statements into a unified data model.

Automated Reconciliation

Automated Reconciliation

Schedule line level transaction matching using pre-configured rules, handling sales, full or partial returns, cancellations and cross-period adjustments.

Fees and Charge Validation

Fees and Charge Validation

Verify gateway fees, charges, taxes, and other deductions to track expenses incurred and identify overcharges or miscalculations.

Analytics and Reporting

Analytics and Reporting

Access dashboards and reports to identify short payments, incorrect deductions, refund mismatches, settlement gaps and revenue leakage.

Key Benefits

Tangible Outcomes Across Finance and Operations

Faster Close

Achieve up to 3x faster month-end close with automated Shopify reconciliation.

Revenue Recovery

Identify missing payouts, incorrect gateway fees, and unrecovered refunds timely.

Operational Scale

Reconcile 10x order volumes without increasing finance headcount.

Fee Transparency

Understand exactly where gateway fees, logistics charges impact margins.

Reduce Cash Leakage

Ensure every payout matches the bank with Shopify payment reconciliation.

Audit Readiness

Maintain immutable audit trails across 100% of Shopify transactions.

Module Capabilities

Shopify Reconciliation Software Capabilities

Orders (Shopify) vs Processed (OMS)

Orders (Shopify) vs Processed (OMS)

  • Match Shopify orders with OMS-processed orders
  • Reconcile returns, cancellations, and refunds
  • Identify unprocessed or partially processed orders
Orders (Shopify) vs Settlements

Orders (Shopify) vs Settlements

  • Match Shopify orders with payment gateway transactions
  • Map settlements to delivered, returned, or cancelled orders
  • Quantify unsettled and partially settled amounts
Orders Processed (OMS) vs Invoiced (ERP)

Orders Processed (OMS) vs Invoiced (ERP)

  • Reconcile orders processed in OMS with ERP invoices
  • Identify missing invoices for the processed orders
  • Flag quantity or price mismatches in the ERP invoices
Settlements vs Bank

Settlements vs Bank

  • Trace payment gateway settlements to actual bank deposits
  • Identify mismatches between net settlements and bank credits
  • Manage settlement timing differences and other adjustments
Revenue Assurance

Revenue Assurance

  • Identify every fee, charges, taxes, and deductions
  • Validate actual deductions against contracts & rate agreements
  • Quantify overbilling, underbilling, and revenue leakage
Analytics & Reports

Analytics & Reports

  • Consolidated view of deductions and revenue leakage
  • Snapshot view of orders across all order lifecycle stages
  • Transaction-level reports for analysis, audit, and disputes
Technology Advantage

Engineered for Shopify Reconciliation at Scale

  • Multi-Way AI Matching Engine

    Multi-Way AI Matching Engine

    Smart algorithms automatically reconcile complex datasets.

  • Cloud-Native SaaS

    Cloud-Native SaaS

    Built to process millions of Shopify transactions seamlessly.

  • Data-Format Agnostic

    Data-Format Agnostic

    Ingest data in any format - Excel, CSV, Text, PDF, Email, or APIs .

  • API-First Architecture

    API-First Architecture

    Pre-built API connectors for secure integration with Shopify & gateways

  • Enterprise-Grade Security

    Enterprise-Grade Security

    SOC2 compliant with granular role-based access controls (RBAC).

  • Complete Auditability

    Complete Auditability

    Full version control and immutable audit trails for every transaction.

TechnologyAdvantage
Integrations

Seamless Integration with Your Ecosystem

Taxilla provides a full-fledged Order to Cash automation software, not a standalone tool. It sits on top of your existing technology stack and integrates seamlessly with your ecosystem through API, SFTP, or file-based integrations.

ERPs

Don't see your system? Our Format-Agnostic Engine and Extensible Framework allow us to integrate with any custom or niche software in your ecosystem seamlessly.

Pricing & Plans

Shopify Reconciliation Software Pricing

Taxilla pricing scales with your solution complexity and transaction volume, ensuring you pay only for what you use.

Start with a 1-Month Free Trial

Get full access to Shopify Reconciliation Software for 30 days.

After the trial, your account automatically converts to a paid subscription based on your selected plan. No disruption, no data loss.

Try Now. Automate your Shopify Reconciliation.

Essentials

Mid-market firms

  • Up to 10k Monthly Transactions
  • Orders Placed vs Processed Reconciliation
  • Orders Processed vs Invoiced Reconciliation
  • Orders Placed vs Settlement Reconciliation
  • Settlement vs Bank Reconciliation
  • Revenue Assurance
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Enterprise

Large global conglomerates

  • 25k+ Monthly Transactions
  • Orders Placed vs Processed Reconciliation
  • Orders Processed vs Invoiced Reconciliation
  • Orders Placed vs Settlement Reconciliation
  • Settlement vs Bank Reconciliation
  • Revenue Assurance
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FAQ's

Frequently Asked Questions

What is Shopify Reconciliation?
Shopify reconciliation matches orders, returns, invoices, settlements, fees, refunds, and bank credits to ensure accurate cash realization by merchants.
Why is Shopify Payment Reconciliation difficult?
Multiple reports, returns, asynchronous deductions, and settlement timing differences make manual eCommerce reconciliation unreliable at scale.
How does Taxilla identify incorrect fees and charges?
All charges, fees, and deductions are validated against rate agreements and contracts to flag overcharges instantly.
How does this solution handle complex refunds and cancellations?
Order cancellations, full or partial returns, and cross-period adjustments are handled natively by Taxilla's Order to cash solution.
Can Taxilla's Shopify Reconciliation software integrate with my ERP?
Yes, we can securely integrate with your ERP without disrupting anything in your tech stack. We offer integrations via SFTP, API, and secure file transfers.
Does Taxilla offer a unified reconciliation solution if I am also selling on other marketplaces?
Yes, Taxilla's Order to Cash software is built to provide a unified reconciliation view. You can subscribe to the marketplace solutions that you require.

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